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Features and Types of Project Management Software

Project management applications supply businesses and organizations with tools necessary to help control costs, be more effective in their time management and to smooth the progress through team collaborations. They offer significant benefits to the clients and to the team as they help enhance the productivity, performance and priorities of a diverse project portfolio. It can be viewed as a lubricant to adapt project techniques to project practices.

Project management software is a software that includes scheduling, estimation and planning, cost and budget management, resource allocation, communication and collaboration software, time tracking and the list can go on. All of these areas are used to deal with small, medium and complex, large projects.

There are a number of project management software tools available today with many features and options. For instance, tools for activity based costing analysis, planning, budgeting and other tracking tools. A project planning software package usually have these items of information for input:

  1. Start date of each activity
  2. Period of each activity
  3. Dependencies of each activity
  4. Resources accessible
  5. At which stage resources will be available

There are several types of software and these features should be present in any type of project management software. Software types may be a desktop application, a web-based software or it can also be a hosted software solution that allows access from remote locations through Internet or Intranet.

Web Based

Most tools and applications nowadays are implemented as a web application. These software are often termed as the next generation high-level project management software tools.

Advantages and disadvantages of web applications:

  • You don’t need to install the software on user’s computer
  • Can be accessed from any type of computer
  • Ease of access-control
  • Multi-user
  • Only need to maintain one software version
  • Centralized data repository
  • Responds slower than desktop applications
  • Project information not available when user or server is offline


Another implementation of a project management is one that runs on a desktop of the user. These kinds of application usually store their data in a file, while some can have the ability to store their data in a centralized database or collaborate with other users. File-based project plan can even be shared between users if it’s on a networked drive and can be access by any users anytime.

The biggest advantage of a desktop application is the speed of the execution. The application runs faster and has a better response time and intense graphics than web-based solutions. This is because web-based applications have not yet evolved to faster execution time.

Project management software is designed to manage all aspects of your project needs effectively. There are different types of software available, and the most will allow you for the completion of projects from beginning to end.

Resource Box: Joseph Reid is a freelance writer specializing in project management software for small and large businesses and organizations.

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