Project Managers need to manage each aspect of the projects they oversee, from resources and suppliers to project costs and equipment. The trick to staying on top of everything would be to focus on the five most important objectives associated with project management. In case you can meet the following five goals for each project, you will accomplish project and expert success.
1. Finish on Time
This will be the oldest but trickiest project management goal in the book. It’s one of the most challenging since requirements typically change throughout the project and simply because the original schedule was possibly optimistic within the initial place.
To accomplish this objective, you have to manage your scope quite carefully. Implement a change control method so that any modifications to the scope are correctly managed. Constantly maintain your strategy up to date, recording actual vs. planned progress. Identify any deviations from strategy and fix them speedily.
2. Finish Under Budget
To ensure that your project costs do not spiral, you should set a project budget at the begin to compare against. Consist of in this budget all the project costs which will accrue, whether they’ve to do with folks, equipment, suppliers or supplies. Then work out just how much every job inside your plan is going to cost to total, and track any deviations from this strategy.
Be sure that should you over-spend on some tasks, which you under-spend on other people. In this way, you’ll be able to control your spend and deliver under budget (or a minimum of meet it).
3. Meet Requirements
Regardless of whether the requirements for your project were to install a brand new IT system, refresh a site or consolidate data centres, your project needs to generate solutions which meet these requirements 100 percent.
The trick here would be to make sure which you have a detailed sufficient set of requirements at the beginning. If the requirements are ambiguous in any way, then what was initially observed as a small piece of function could turn out to be large, taking up valuable time and resources to complete.
4. Keep Customers Pleased
You could finish your project on time, under budget and have met 100 percent of the requirements, but still have unhappy customers. This is normally since their expectations have changed given that the project began and have not been properly managed.
To guarantee that your project sponsor, customer and other stakeholders are pleased at the end of your project, you’ll want to manage their expectations carefully. Ensure you constantly keep them correctly informed of progress. “Keep it real” by giving them a crystal clear view of progress to date. Let them voice their concerns or suggestions often. Tell them upfront once you can’t deliver on time, or when a change requirements to be created. Openness and honesty are always the most effective tools for setting customer expectations.
5. Maintain Team Members Pleased
In case you can meet all four prior goals with a pleased team, then you’ll be a lot more than willing to do it all again for the next project. And that’s how your staff will really feel, too. Staff satisfaction is crucial to your project’s success.
So keep your team pleased by rewarding and recognising them for their successes. Assign them function that complements their strengths and conduct team building exercises to increase morale. Having a pleased, motivated team, you can accomplish anything.
And there you might have it. The five goals each and every project manager need to set for him or herself at the commence of every project.