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Project Integration Management

What is Project Integration Management?

Integration management is an element of project management that coordinates all aspects of a project. Project integration, when properly performed, ensures that all processes in a project run smoothly. Integration management will produce a series of deliverables. These deliverables include the project charter, project plan, and preliminary project scope statement.

Project Integration Management Processes

Project Integration Management includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups. In the project management context, integration includes characteristics of unification, consolidation, articulation, and integrative actions that are crucial to project completion, successfully managing stakeholder expectations, and meeting requirements. Project Integration Management entails making choices about resource allocation, making trade-offs among competing objectives and alternatives, and managing the interdependencies among the project management Knowledge Areas. The project management processes are usually presented as discrete processes with defined interfaces while, in practice, they overlap and interact in ways that cannot be completely detailed in the PMBOK® Guide.

Following figure provides an overview of Project Integration Management processes, which are as follows:

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1 Develop Project Charter

Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholders’ needs and expectations. It establishes a partnership between the performing organization and the requesting organization (or customer, in the case of external projects). The approved project charter formally initiates the project. A project manager is identified and assigned as early in the project as is feasible, preferably while the project charter is being developed and always prior to the start of planning. It is recommended that the project manager participate in the development of the project charter, as the project charter provides the project manager with the authority to apply resources to project activities.

2 Develop Project management Plan

Develop Project Management Plan is the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans. The project management plan defines how the project is executed, monitored and controlled, and closed. The project management plan content will vary depending upon the application area and complexity of the project. The project management plan is developed through a series of integrated processes until project closure. This process results in a project management plan that is progressively elaborated by updates and controlled and approved through the Perform Integrated Change Control process.

3 Direct and manage Project execution

Direct and Manage Project Execution is the process of performing the work defined in the project management plan to achieve the project’s objectives. These activities include, but are not limited to:
• Perform activities to accomplish project requirements;
• Create project deliverables;
• Staff, train, and manage the team members assigned to the project;
• Obtain, manage, and use resources including materials, tools, equipment, and facilities;
• Implement the planned methods and standards;
• Establish and manage project communication channels, both external and internal to the project team;
• Generate project data, such as cost, schedule, technical and quality progress, and status to facilitate forecasting;
• Issue change requests and adapt approved changes into the project’s scope, plans, and environment;
• Manage risks and implement risk response activities;
• Manage sellers and suppliers; and
• Collect and document lessons learned, and implement approved process improvement activities.

4 Monitor and Control Project work

Monitor and Control Project Work is the process of tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan. Monitoring is an aspect of project management performed throughout the project. Monitoring includes collecting, measuring, and distributing performance information, and assessing measurements and trends to effect process improvements. Continuous monitoring gives the project management team insight into the health of the project, and identifies any areas that may require special attention. Control includes determining corrective or preventive actions or replanning and following up on action plans to determine if the actions taken resolved the performance issue.

5 Perform Integrated Change Control

Perform Integrated Change Control is the process of reviewing all change requests, approving changes and managing changes to the deliverables, organizational process assets, project documents and the project management plan. The Perform Integrated Change Control process is conducted from project inception through completion. The project management plan, the project scope statement, and other deliverables are maintained by carefully and continuously managing changes, either by rejecting changes or by approving changes thereby assuring that only approved changes are incorporated into a revised baseline.

6 Close Project or Phase

Close Project or Phase is the process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase. When closing the project, the project manager will review all prior information from the previous phase closures to ensure that all project work is complete and that the project has met its objectives. Since project scope is measured against the project management plan, the project manager will review that document to ensure completion before considering the project closed. The Close Project or Phase process also establishes the procedures to investigate and document the reasons for actions taken if a project is terminated before completion.

Conclusion

Integration management is the project management knowledge area that includes processes that are required to ensure that all the projects components are co-ordinated correctly in order to achieve the project goals. To help you better co-ordinate and manage the various elements of the project, you should pay more attention on it.

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